A direct vacancy from www.russiansinthecity.eu
You will be:
• Well-organized, competent and able to multi-task
• Flexible; requirement to make/change/cancel arrangements at very short notice; occasionally available on weekends and evenings;
• Strong interpersonally – excellent communication skills, professional and friendly approach to clients, staff and key contacts;
• Proficient in Microsoft Office.
Outlined below is a breakdown of the tasks you will assume direct responsibility for:
For the senior partner
• Arranging meetings
• Managing diary
• Bookings (restaurants, events, conferences, etc..)
• Research – events and speech opportunities
• Travel arrangements (liaising with travel agency regarding hotel, flights and transfers)
• Meeting and call follow ups and reminders system
• Voicemail retrieval
• Printing
• Compiling bundles
• Monitoring emails
• Receipts/expenses for senior partner
• Errands, personal business
• Managing contacts
For the office:
• Answering phone (directing calls)
• Mail (opening, ensuring it is delivered to correct addressee)
• Arranging couriers (pick up, notifying drop off point)
• Ordering Taxis for associates and partners
• Stationery orders, book orders, printing materials
• Printing and bundling (liaising with printers as necessary)
• Petty cash (compiling petty cash receipts, ensuring supply of petty cash)
• IT liaison with mobile phones, office phones, printers and computers (liaising with Providers and Tech Support)
• Boardroom bookings and office diary management
• Refreshments and food (when appropriate) for meetings (setting up meeting rooms in advance of meetings)
• Assisting in shared site management
• Office filing system
• Office invoices (collating, sending daily in accordance with the system)
Other tasks:
• Dockets for other partners and associates
• Travel arrangements for other partners and third parties
• Personal affairs for other partners
Contact with resume smith@russianparalegals.com
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